• Contents Country Index


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    • Abstract: Contents Country Index4 Treatment of Outbound Mail410 PostmarkingThe mailing office must postmark international mail as prescribed inPOM 443.3.420 Shortpaid and Unpaid Mail421 Check for Sufficient Postage

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Contents Country Index
4 Treatment of Outbound Mail
410 Postmarking
The mailing office must postmark international mail as prescribed in
POM 443.3.
420 Shortpaid and Unpaid Mail
421 Check for Sufficient Postage
Carefully check the postage on all outbound mail before dispatching it from
the mailing office.
422 Unpaid Mail
422.1 With Return Address
Return all unpaid mail with return address to the sender. Imprint with stock
rubber stamp R-1300-230, Returned For…Additional Postage. Enter the
amount of the deficiency.
422.2 No Return Address
422.21 First-Class Mail International and Postcards
Unpaid First-Class Mail International and postcards with no return address
must be forwarded to the appropriate exchange office. Endorse item with
stock rubber stamp R-1300-4, Postage Due…Cents. Do not enter the
amount of the deficiency.
422.22 Other Unpaid Mail
All other unpaid mail with no return address must be sent to the appropriate
mail recovery center.
423 Shortpaid Mail
423.1 General Procedures at the Mailing Office
Return shortpaid mail to sender. Use stock rubber stamp R-1300-230,
Returned For… Additional Postage. Enter the amount of the deficiency.
IMM Issue 34, May 14, 2007 117
Contents Country Index
423.2 International Mail Manual
423.2 Exceptions
423.21 First-Class Mail International and Postcards
Shortpaid First-Class Mail International and postcards with no return address
must be forwarded to the exchange office. Imprint with stock rubber stamp
R-1300-4, Postage Due…Cents. Do not enter the amount of the deficiency.
Exception: For shortpaid First-Class Mail International and postcards to
Canada having no return address, enter double the amount of the
deficiency.
423.22 Parcels
Shortpaid parcels with or without a return address must be stamped Postage
Paid and forwarded without delay to the appropriate exchange office.
Immediately notify the sender of the action taken and request payment of the
deficient postage.
Note: Parcels must not be held for payment unless the deficiency can
be obtained from the sender without delaying the dispatch of the parcel.
423.23 Express Mail International Shipments
Shortpaid Express Mail International shipments must be stamped
“POSTAGE PAID” and forwarded without delay to the appropriate exchange
office. Collect the deficient postage from the sender.
Note: Express Mail International shipments must not be held for
postage due payment unless the deficiency can be obtained from the
sender without delaying the dispatch of the shipment.
423.3 Credit for Postage Paid
When computing the postage due on items that are returned to sender for
insufficient postage, allow a credit for the postage already paid.
423.4 Parcels at Other Than Mailing Offices
Originating bulk mail centers must check for shortpaid parcels addressed to
Canada and Mexico. Sectional centers and other intermediate offices,
however, should not attempt to verify postage payment on parcels.
430 Improperly Prepared Mail
431 Insufficient Address
If an item is improperly addressed, but the country of destination is legibly
written, dispatch it to the exchange office. The exchange office will
determine whether the address is sufficient.
Note: Due to heightened security, many foreign postal administrations
require complete sender and addressee information in roman letters and
arabic numerals on postal items.
118 IMM Issue 34, May 14, 2007
Contents Country Index
Treatment of Outbound Mail 442.2
432 Oversized or Undersized Items
Post Office facilities must return to the sender any item that is more than the
prescribed maximum size or is less than the prescribed minimum size. If the
sender is not known, the item must be dispatched to the mail recovery
center.
433 Oversized Cards
Return oversized cards (those exceeding 9-1/4 x 4-3/4) to the sender. If the
sender is unknown, dispatch cards to the exchange office.
434 Reply-Paid Cards
a. Reply-paid cards, except International Business Reply items, are not
accepted as international mail.
b. Any outbound reply-paid cards bearing foreign postage (foreign
reply-paid cards) must be returned to the sender for proper U.S.
postage to be affixed. If there is no return address, send cards to mail
recovery center.
435 Detached Customs Declaration Forms
When a detached customs declaration form is found, attempt to locate the
related package and attach the form to it. If the package cannot be located,
dispose of the customs declaration form as waste.
440 Extra Services Mail — Registered Mail
441 Recording and Dispatching
Record and dispatch outbound registered international mail in the manner
prescribed for domestic registered mail.
442 Registered Mail Found With Ordinary Mail
442.1 Disposition
Return to the registered mailstream any item found in the ordinary mail that
has been accepted as registered by the Postal Service.
442.2 Complete the Registration Process
Enter as registered mail any item on which the sender has fully prepaid the
postage and the registry fee and that has been endorsed to show that
registry is desired. Send a mailing receipt (see 334.1) to the sender, including
a reminder to the sender that mail to be registered must be presented at the
Post Office facility for that purpose.
IMM Issue 34, May 14, 2007 119
Contents Country Index
442.3 International Mail Manual
442.3 Shortpaid Mail
If the item has not been fully prepaid, return it to the sender after indicating
that it is shortpaid and must be presented for registry at a Post Office facility.
If the shortpaid registered item bears no return address, cross out the
sender’s registry endorsement and dispatch as ordinary mail.
450 Forwarding
See 760.
120 IMM Issue 34, May 14, 2007


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