• 840A - Television, Video Equipment and Accessories

Term Contract No. 840A
STATE OF NORTH CAROLINA, DEPARTMENT OF ADMINISTRATION
DIVISION OF PURCHASE AND CONTRACT
116 West Jones Street, Raleigh, NC 27603-8002
Term Contract 840A Television/Video Equipment
Effective Dates February 19, 2009 through February 18, 2012
Bid Number 801975
Administrator Bernell Bright
Phone (919) 807-4536
Fax (919) 807-4510
E-Mail bernell.bright@ncmail.net
Last Updated March 4, 2010
1. General Information
Important Notice: Users of this contract may receive fliers, pamphlets, sales brochures, printed catalogs,
electronic catalogs, or electronic bulletin boards from contract or non-contract vendors, to offer special state
prices, government prices, or education pricing, etc. Such offers have no bearing on, or association with NC Term
Contracts. The only prices or products that are official are those on file with the Division of Purchase and Contract
and posted by the Division via the Internet.
2. Scope of Contract
The scope of this contract is limited to Television/Video Equipment and Accessories. This contract is for use by all
state agencies, departments, institutions, universities, and community colleges (except those exempted by
statute), and certain non-state agencies.
NON-STATE AGENCIES ELIGIBLE TO PARTICIPATE IN THIS CONTRACT
In accordance with North Carolina General Statutes, certain non-state entities described below, may participate in
this contract on a voluntary basis. Any of the non-state entities that choose to participate in this contract must
abide by the terms and conditions that are set forth in this contract.
Nonprofit corporations operating charitable hospitals, local nonprofit community sheltered workshops or centers
that meet standards established by the Division of Vocational Rehabilitation of the Department of Health and
Human Services, private nonprofit agencies licensed or approved by the Department of Health and Human
Services as child placing agencies, residential child-care facilities, private nonprofit rural, community, and migrant
health centers designated by the Office of Rural Health and Resource Development, private higher education
institutions, counties, cities, towns, governmental entities, volunteer fire departments, rescue squads, and other
subdivisions of the State and public agencies thereof.
3. Taxes
Prices or Discounts shown herein do not include any North Carolina sales or use taxes.
4. Abnormal Quantities
Any agency requirement that exceeds $100,000.00 must be forwarded to the Division of Purchase and Contract
for processing. The Division, at its sole discretion, may process any such requirement in one of the following
ways:
1. Purchase may be authorized at the current level of pricing with the current contract vendor(s)
2. Additional discounts from the current level of pricing may be negotiated with the current contract vendor(s)
3. A separate Invitation for Bids may be issued for the requirement
5. Minimum Orders
This contract will be for a minimum order of $50.00 for any single order. Agencies are authorized to purchase from
best available sources on orders less than this minimum order value. This provision shall not be used by an
agency to circumvent the intent of the contract. If an agency elects to place an order for less than the minimum
order value, and the contractor elects to accept such order, then transportation charges will be prepaid and added
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to the invoice.
6. Placement of Orders
Orders will be placed throughout the contract period on an as-needed basis for the quantity required at the time,
and will be issued directly to the respective contractor(s) or their designated suppliers. Contract changes, if any,
over the life of the contract are implemented by contract addenda released by the Contract Administrator to the
contractor. If the contractor is accepting orders and/or delivering through other parties, for example a
manufacturer accepting orders and delivering through a dealer network or dealers receiving orders through a
network of other dealers, then it is the responsibility of the contractor to apprise such parties of all such contract
addenda.
Order Placement via E-Procurement (Catalog Items)
a. Click on the following link: E-Procurement Users
b. When placing an order in the e-procurement system, go to the catalog tab and select options. After
you have selected options, select contract ID. In the contract ID space type in the contract ID number,
840A.
c. Please make sure the keywords space is blank and the contract ID is typed in the contract ID section.
d. After selecting the contract ID and to narrow the search to a particular manufacturer or size select the
manufacturer from the drop down
e. When the item to be ordered has been located complete the requisition and issue the purchase order.
Non E-Procurement Users
The E-Procurement Public View will be the only place for Non E-Procurement Users to view the item/pricing
information.
a. Click on the following link: E-Procurement Public View
b. When searching in the e-procurement system, go to the catalog tab and select options. After you have
selected options, select contract ID. In the contract ID space type in the contract ID number, 840A.
b. For online assistance regarding item searching; click on the “How to” underlined link located
near the upper-right hand corner.
7. Delivery
The contractor(s) will complete delivery within 30 consecutive calendar days after receipt of purchase order. In the
event the delivery is not received within the contract delivery period, the contractor may be held in default in
accordance with paragraph 1, DEFAULT AND PERFORMANCE BOND in the North Carolina General Contract
Terms and Conditions, and the state may procure the articles or services from other sources and hold the
contractor responsible for excess cost occasioned thereby.
8. Transportation Charges
All goods shall be delivered FOB DESTINATION when the "order value" is $50.00 or more, when shipped to a
single destination. Orders to a single destination that total less than this "order value" should be shipped prepaid,
with transportation charges added to the invoice as a separate item. Transportation charges invoiced for orders
equal to or more than this "order value" may be cause for removal of the contractor from the contact.
NOTE: If the contractor makes partial shipments of an order equal to or more than this "order value" to one
destination, all shipments of the order shall be sent FOB DESTINATION with NO additional transportation charges
added.
All shipments should be inspected for damage immediately upon receipt.
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9. Item Pricing Information Public View: PUBLIC VIEW
To view pricing go to E-Procurement, http://contracts.ncgov.com/Buyer/Main/aw?awh=r
- .
- On the left side of the screen click on “View State Term Contracts.”
- The “Explore Catalog” page will appear. (See example below)
- In the Catalog Search box type in 840A
- Enter the mfg/model number if you know it, then click the Search button.
- If you do not know the mfg/model number, enter as many attributes to limit the search (i.e. television,
camcorder, etc.)
Below are the items that are on this contract, follow procedures above to obtain pricing
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and place orders.
9.A. COLOR LCD FLAT PANEL HIGH DEFINITION 720P (RECEIVES 1080i AND 1080P)
TELEVISONS AND WALL MOUNTING BRACKETS
Item Contractor Item Description Mfg/Model Number
1. Queen City TV Service Co., Inc. 46” LCD FLAT PANEL HIGH TOSHIBA
DEFINITION 1080P TV 46RV525U
2 Queen City TV Service Co., Inc. FLAT WALL BRAKET FOR ITEM 1, PEERLESS
46”LCD FLAT PANEL TV SF660
3 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 1, PEERLESS
46” LCD FLAT PANEL TV STF660
4 Queen City TV Service Co., Inc 40” LCD FLAT PANEL HIGH TOSHIBA
DEFINITION TV 40E200U
5 Queen City TV Service Co., Inc FLAT WALL BRAKET FOR ITEM 4, PEERLESS
40”LCD FLAT PANEL TV SF660
6 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 4, PEERLESS
40” LCD FLAT PANEL TV ST660
7 Queen City TV Service Co., Inc 37” LCD Flat Panel High Definition TOSHIBA
37E200U
8 Queen City TV Service Co., Inc FLAT WALL BRAKET FOR ITEM 7, PEERLESS
37”LCD FLAT PANEL TV SF640
9 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 7, PEERLESS
37” LCD FLAT PANEL TV ST640
10 Queen City TV Service Co., Inc 32” LCD FLAT PANEL HIGH TOSHIBA
DEFINITION 720P TV 32C100U
11 Queen City TV Service Co., Inc FLAT WALL BRACKET FOR ITEM 10, PEERLESS
32” FLAT PANEL TV SF640
12 Queen City TV Service Co., Inc TILT WALL BRAKET FOR ITEM 10, PEERLESS
LCD FLAT PANEL TV ST640
13 Queen City TV Service Co., Inc 26” LCD FLAT PANEL HIGH TOSHIBA
DEFINITION 720P TV 26C100U
14 Queen City TV Service Co., Inc FLAT WALL BRACKET FOR ITEM 13, PEERLESS
26” LCD FLAT PANEL TV SF640
15 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 13, PEERLESS
26” LCD FLAT PANEL TV SF640
16 Queen City TV Service Co., Inc 19” LCD FLAT PANEL HIGH TOSHIBA
DEFINITION 720P TELEVISION 19C100U
17 Queen City TV Service Co., Inc FLAT WALL BRACKET FOR ITEM 16, PEERLESS
19” TO 22” LCD FLAT PANEL TV SF630
18 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 16, PEERLESS
19” TO 22” LCD FLAT PANEL TV ST630
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9.B. COLOR LCD FLAT PANEL TELEVISON
Item Contractor Item Description Mfg/Model Number
19 Queen City TV Service Co., Inc 32" LCD FLAT PANEL TV TOSHIBA
32AV502U
20 Queen City TV Service Co., Inc FLAT WALL BRACKET FOR ITEM 19, PEERLESS
32” LCD FLAT PANEL TV SF640
21 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 19, PEERLESS
32” LCD FLAT PANEL SF640
22 Queen City TV Service Co., Inc 26” LCD FLAT PANEL TV TOSHIBA
26AV502U
23 Queen City TV Service Co., Inc FLAT WALL BRACKET FOR ITEM 20, PEERLESS
26” TO 27” LCD FLAT PANEL TV SF640
24 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 20, PEERLESS
26” TO 27” LCD FLAT PANEL TV ST660
25 Queen City TV Service Co., Inc 19” LCD FLAT PANEL TELEVISION TOSHIBA
19AV500U
26 Queen City TV Service Co., Inc FLAT WALL BRACKET FOR ITEM 23, PEERLESS
19” TO 22” LCD FLAT PANEL TV SF630
27 Queen City TV Service Co., Inc TILT WALL BRACKET FOR ITEM 23, PEERLESS
19” TO 22” LCD FLAT PANEL TV ST660
9.C. COLOR LCD FLAT PANEL TELEVISION WITH DVD PLAYERS
Item Contractor Item Description Mfg/Model Number
28 Queen City TV Service Co., Inc 19” LCD FLAT PANEL HD Discontinued
TELEVISION WITH DVD PLAYER
29 Queen City TV Service Co., Inc 15” LCD FLAT PANEL TELEVISION TOSHIBA
WITH DVD PLAYER 15LV505
9.D. DVD VIDEO RECORDERS
Item Contractor Item Description Mfg/Model Number
30 Queen City TV Service Co., Inc DVD VIDEO RECORDER WITHOUT TOSHIBA
TUNER DVR420
31 Queen City TV Service Co., Inc DVD VIDEO RECORDER WITH TOSHIBA
UP-CONVERT TO 1080P, WITHOUT DVR420
TUNER
9.E. DVD RECORDER WITH VIDEO CASSETTE RECORDERS
Item Contractor Item Description Mfg/Model Number
32 Queen City TV Service Co., Inc DVD RECORDER WITH VCR TOSHIBA
(S-VHS OR VHS), WITHOUT TUNER DVR620
33 Queen City TV Service Co., Inc DVD RECORDER WITH VCR TOSHIBA
(S-VHS OR VHS) AND TUNER DVR670
9.G. DIGITAL CONVERTER BOXES
Item Contractor Item Description Mfg/Model Number
34 Troxell Communications DIGITAL-TO-ANALOG CONVERTER Artec
(TV TUNER) W/ PASS-THROUGH T3A Pro-7941
BOX
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9.H. VIDEO CAMCORDERS
Item Contractor Item Description Mfg/Model Number
35 Camcor, Inc. HARD DRIVE CAMCORDER SONY
DCR-SR68
36 Camcor, Inc. SEPARATE BATTERY FOR HARD Not available
DRIVE CAMCORDER ITEM 35
37 Camcor, Inc. DVD CAMCORDER SONY
DCR-DVD710
38 Camcor, Inc. SEPARATE BATTERY FOR DVD LENMAR
CAMCORDER ITEM 37 LISH50
39
40
41 Camcor, Inc. LOW RESOLUTION FLASH MEMORY PURE DIGITAL
CAMCORDER FLIP VIDEO MINO
9.I. VIDEO TAPES
Item Contractor Item Description Mfg/Model Number
42 Camcor, Inc. VHS VIDEO CASSETTE TAPE JVC
T-120U
43 VSA, Inc. 8MM VIDEO CASSETTE TAPE. - FUJI
CAMCORDER TAPE P6-120
44 VSA, Inc. HI8 VIDEO CASSETTE TAPE - SONY
CAMCORDER TAPE P6-120HMP
45 VSA, Inc. MINI DV VIDEO CASSETTE SONY
CAMCORDER TAPE DVM60PR
10. Price Lists and Catalogs
The successful contractor must furnish descriptive literature to any agency upon request of the agency. Failure to
comply with these requirements may subject the contractor to removal from the contract.
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11. Contractors
All known minority, women and disabled owned businesses, as well as disabled business enterprises and
nonprofit work centers for the blind and severely disabled, including dealers, will be identified with "Minority owned"
"Woman owned", "Disabled Owned", "DBE" or "BSD" as appropriate after the vendor number. This is being done
in an effort to recognize these businesses and to encourage and promote their use to the greatest extent permitted
by law.
When more than one supplier is listed for a particular item, selection should be made, whenever possible, from any
of the groups identified above, consistent with agency needs and price considerations.
Contractor Name Address / Federal ID City, State, Zip Contact, Phone, Fax
Camcor, Inc. 2273 S. Church Street Burlington, NC 27215 Ray Bailey, Jr.
800-868-2462 x350
336 222-8011
Rbjr@camcor.com
Troxell Communications 3771 Ramsey Street Fayetteville, NC 28311 Darryl Dutcher
Suite 109, PBM 214 800-578-8858
910 584-6020 (cell)
800-589-5939 fax
darryl.dutcher@Trox.com
Queen City TV Service 2430 Queen City Drive Charlotte, NC 28208 Clay Cupples
Co. Stephanie Player
800-365-6665
704/391-6014 fax
Clay.cupples@queencitytv.com
stephanie.player@queencitytv.co
m
Video Service of America 6929 Seward Avenue Lincoln, NE 68507 Marty Shrader
800-888-2140
402 467-3668
402/467-3780 fax
Marty@vsa1.com
12. Warranty
The Contractor warrants that all equipment furnished under this contract shall be new and guaranteed against
defects in materials, workmanship and performance in accordance with the manufacturer’s standard warranty,
except that in no event shall such coverage be for less than a minimum period of twelve (12) months from date of
acceptance. The Contractor agrees to promptly replace any part or parts that fail, under normal use, due to
defective material, workmanship or performance during the warranty period and such replacement shall include all
parts, labor and transportation free of any charges to the State of North Carolina.
Equipment that is inoperable (DOA) upon arrival must be replaced within seven (7) calendar days after the vendor
is notified. Equipment failures within the first thirty (30) days after installation will be considered Dead On Arrival
(DOA).
13. Repair Service
Repair service turn around time (from date picked up by the vendor or date shipped to the vendor) should be no
greater than three (3) calendar weeks. If the vendor cannot comply with this requirement, he must provide a
“LOANER” of the same type at no cost to the user.
14. Substitutions
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Substitutions are not permitted without prior approval of the Division of Purchase and Contract. Failure of the
contractor to comply with this requirement may result in the removal of the contractor from the contract.
15. Contract Addenda
Addendum Date Issued Description
1 3/27/2009 Line item #34 Change from discontinued LG/DTT901 and replaced with
ARTEC/T3A Pro-7941
2 Line item #7 Toshiba 37” 37RV502 LCD FLAT PANEL HIGH
DEFINITION 720P TV Queen City TV Service Co., Inc DELETED -
DISCONTINUED
3 09/29/2009 Queen City contact update
4. 09/29/2009 Camcor replacement SONY
DCR-SR45 with the DCR-SR47
5. 09/07/2009 Replaced the Toshiba 37RV502 with the 37RV525R – Queen City
6. 10/22/2009 Line item #1 changed 720P to 1080P
7. 03/04/2010 Lint item #35 model # change from DCR-SR47 to DCRSR68 –
Line item #39 Discontinued - Mini DV Camcorder CANON
ZR900+BAG+CABLe Line item #36 PROMASTER NB-2L14
8. 03/04/2010 Queen City MODEL # CHANGES
Line #28 - 15LV505 is no longer available
19LV610 will change to 19CV100U (720P)
Line #16 - 19AV600U will change to 19C100U (720P)
Line #13 - 26AV502R will change to 26C100U (720P)
Line #10 - 32AV502R will change to 32C100U (720P)
Line #7 - 37RV525R will change to 37E200U (1080P)
Line #4 - 40RV525R will change to 40E200U (1080P)
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