• Business Office Manager

Business Office
Manager
QUALIFICATIONS:
Applicant must have the ability to maintain confidentiality. Applicant must
also have a broad general knowledge of office procedures, administrative
functions, and experience in accounting functions and payroll. Applicant
must have ability to assume responsibility without direct supervision. Must
demonstrate above average clerical skills/abilities and aptitude for
utilization of varied computer software and hardware including but not
limited to: E-mail, Internet, MS Office, MS Access, MS Excel
Spreadsheet.
REPORTS TO:
Direct Supervisor: Business Manager
JOB GOAL:
Smooth, efficient and accurate operation of the of the business office for a
maximum positive impact on the school district
PERFORMANCE RESPONSIBILITIES:
Receives direction from Business Manager regarding duties as Board
Treasurer including monthly Treasurer’s and Investment reports and
provides reports of monthly vendor payments and payroll totals
Serves as the District’s Authorized Agent for IMRF
Assists Business Manager in supervision of business office and copy
service staff
Monitors personal and vacation days of office personnel so as not to
conflict with normal operations of the business office
Maintains attendance records of Business Office staff
Assists the Business Manager in the development and maintenance of
accounting records, the preparation of financial reports, and the
development of the Annual Budget
Assists the Director of Human Resources as needed
Prepares payroll contracts for all employees annually
Supervises the continued development and maintenance of a system
for payroll and payroll record keeping
Supervises the accounts payable and cash receipts procedures
 Maintains and updates all employee and financial software and data
Supervises the proper maintenance of the general filing system
Maintains records for tax-sheltered annuities and Flexible Benefit Plan
Maintains insurance records for all employees. Serves as insurance
reference for information concerning policies and procedures. Serves
as a member of the District’s Insurance Committee
Maintains workers’ compensation records, TRS and IMRF records and
file necessary reports
Maintains and files federal, state, and local reports as necessary
Prepares and distributes employee W-2s
Computes and distributes statements on personal and sick leave
status for all employees
Participates in the annual audit of the District and makes available all
reports and materials needed
Provides assistance to school administrators with budget issues and
other information as necessary
Coordinates secretarial in-service each August providing new
information and updates
Conducts in-take meetings for new employees and exit interviews with
employees leaving the district
Reconciles all of the District’s bank accounts and investment accounts
Assists in the research and management of information required for
the collective bargaining policies and processes
Assist in the preparation and dissemination of the district collective
bargaining proposals and employment contacts
Assist in the management of confidential employee records and related
information
TERMS OF EMPLOYMENT:
Work Day:
Standard Work Day – 7.5 hours
Work Year:
240 Days
Three weeks paid vacation
Bargaining Unit:
Non-Bargaining Position
Salary and Benefits:
Salary and benefits to be established by the Board
EVALUATION:
Per district procedures for non-bargaining employees