• How to Prepare and Facilitate Productive JRP-JAD Sessions


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Series: Advanced Skills Workshops
How to Prepare and Facilitate Productive JRP-JAD Sessions
Instructor-Led, On-Site Duration 3 days
Overview JAD Sessions (Joint Application Development Sessions) were an Agile approach to defining
business requirements before Agile was a concept. JRP (Joint Requirements Planning) sessions
focus exclusively on business and stakeholder requirements as defined by the International
Institute of Business Analysis (IIBA®). These sessions can produce high-quality business and
stakeholder requirements in extremely short time frames – if they are done correctly. The
JRP/JAD session concept is unrivaled for getting cross-functional groups of stakeholders
working together to define the business requirements for an information technology solution.
Conducting productive JRP sessions and delivering valuable business analysis results is critically
dependent on the JRP/JAD Facilitation Team.
This scenario-based business analyst training workshop develops business analysis skills that
are based on the collective experiences of many successful JRP facilitation teams. These
concepts can serve as a basis for your on-going efforts to improve the business analysis process.
They can drastically shorten the time to complete the crucial early business analysis project
phases while dramatically increasing the quality of the resulting business analysis deliverables.
You will learn how to plan, schedule, resource, and conduct efficient, effective JRP sessions. You
can also add a JRP simulation day to this workshop to further enhance the learning experience.
IIBA®, the IIBA® logo, BABOK® and Business Analysis Body of Knowledge® are registered
trademarks owned by International Institute of Business Analysis. These trademarks are used
with the express permission of International Institute of Business Analysis.
Target Business Analysts Systems Analysts
Audience
Business Managers Systems Designers
Project Managers End Users who are interested in expediting
the process of defining, developing and
Requirements Engineers delivering high-quality information
technology solutions
Prerequisites To enjoy the benefits of this workshop, you need to have attended:
How to Define and Document Use Cases
How to Model, Analyze, and Improve Business Processes
How to Elicit (Gather), Write, and Analyze Business Requirements
Or have relevant experience.
Developed and presented by:
Requirements Solutions Group, LLC Telephone: (813) 319-5851
3837 Northdale Blvd, Ste. 361 Fax: (813) 864-0131
Tampa, FL 33624 E-mail: [email protected]
We Build Business Analysts™ Web: www.requirementssolutions.com/
How to Prepare and Facilitate Productive JRP-JAD Sessions Objectives
Expansions To meet specific training needs, this class can be combined with the following offers:
How to Define and Document Use Cases
How to Elicit (Gather), Write, and Analyze Business Requirements
Learning Upon completion of this seminar, you will . . .
Objectives  Select from six types of requirements gathering workshop sessions
 Use a methodology to prepare an requirements gathering workshop
 Use a methodology to prepare an accelerated session
 Identify project types that are suitable JRP/JAD candidates
 Organize and schedule a business requirements gathering workshop
 Adapt a check-list of pre-meeting activities
 Use standard requirements gathering questionnaires to structure the meeting
 Prepare the participants for the workshop using effective email communication methods
 Organize and analyze the visible results of the workshop
 Use open issue, question, and post-session task lists to maintain momentum in the meeting
 Determine the usability of profiling tools for enhancing communication
 Assess their own strengths and challenges as facilitators and session analysts
 Recognize other people’s preferred mode of communication
 Develop contingency plans for dealing with unpleasant situations
 Evaluate a workshop to improve the process
 Evaluate a session to improve the process
 Apply 5 methods for maintaining the project momentum after the JRP/JAD
 Use open issue, question, and post-session task lists
© 2005 - 2010 by Requirements Solutions Group, LLC. 3837 Northdale Boulevard, #361, Tampa, FL 33624
Telephone: (813) 319-5851 email: [email protected] Page 3 of 3
How to Prepare and Facilitate Productive JRP-JAD Sessions Outline
Assigning Group Work
1 Introduction to JRP/JAD Facilitation Debriefing Group Assignments
The Challenge of JRP/JAD Meetings
Analysis Techniques
Dealing with Reality
Why Do Projects Take So Long? 5 Managing the Deliverables
What is a JRP/JAD? Managing the Session Deliverables
Phases of a JRP/JAD Preparing Meeting Documentation
Mini-JRP/JAD Restructuring Deliverables to Increase Productivity
Roles in JRP/JAD Example of Activity-Based Formatting
The Pros of JRP/JAD Maintaining Group Memory
The Flip Side of JRP/JAD Increasing Participant Productivity
Risks of Acceleration Increasing Participant Productivity
Exercise: Managing the Facilities
2 Methodologies and Acceleration Meeting Equipment
Methodologies and JRP/JAD
The Last Commandment
Of Parallel Universes
Chaotic Analysis 6 Developing the Facilitation Team
Structured Analysis Profile of a JRP/JAD Facilitation Team
Object-Oriented Development Exercise: Skills Comparison
Agile Development Basic Behavioral Concepts
Exercise: Roadmap to Success Motivational Needs
Activity Scheduling Form Motivated to Lead?
A Minimal Methodology Motivated to Analyze?
Project Activities Thinking Styles
Define Business Need Thinking on Your Feet?
Exercise: Structure Applied Thinking Under Pressure?
JRP/JAD Scheduling Form Behavioral Styles
JRP/JAD Applications and Focus Leadership Behavior?
Well Behaved Analyst?
3 Preparing for a JRP/JAD Session Balancing Behavioral Styles
Documents of Meeting Preparation
Leadership Styles
Evolution of an Effective Meeting
Facilitator Style?
Documents of Meeting Preparation
Analyst Style?
Exercise: Participant Selection
Exercise: Identifying Strengths and Challenges
Meeting Invitation Contents
Exercise: Creating Effective Invitations 7 Dealing with Difficulty
Sample Invitation Contents Meeting Murphy and Fighting Back
Time Versus Depth Dealing with Murphy
Preparing an Effective Agenda Everything Takes Longer Than You Think
Preparing an Effective Agenda Problem People or People Problems
Activity Dependencies Creepy Scope
Setting and Managing Expectations Equipment Dependencies
Sample Agenda Format Facilities Problems
Exercise: Sequencing Meeting Activities Exercise: Back to Square One
4 Managing the Working Session 8 Closing the Working Session
Identifying Icebreakers Wrapping Up the Workshop
Your Assignment, Mr. Phelps Critical Success Factors
Breaking the Ice Assigning Open Issues
Sample Icebreakers Post-Meeting Task List
Exercise: Identifying Icebreakers Staying In Touch
Assigning Group Work Exercise: 3-Minute Meeting Evaluation
The Momentum Challenge
Exercise: Maintaining Momentum
© 2005 - 2010 by Requirements Solutions Group, LLC. 3837 Northdale Boulevard, #361, Tampa, FL 33624
Telephone: (813) 319-5851 email: [email protected] Page 3 of 3


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