• Public Art Policy Guidelines

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Public Art Policy Guidelines
City of Frisco
Guidelines for Donations of Artwork
.With the creation of Frisco's Public Art Program in 2002, residents have learned that
public art contributes significantly to the image and the spirit of their city. It is the
responsibility of the Public Art Board, on behalf of the citizens of Frisco to provide and
approve all aspects related to the acceptance of public art of the highest quality that is
appropriate to both location and use. Any party wishing to sponsor a gift of artwork to the
City of Frisco should contact the Public Art Manager at the earliest possible time for a
consultation on the review and acceptance process for donated artworks. An Art
Selection Committee (ASC) will review all requests for donations and will make a
recommendation to the full Public Art Board (PAB). The ASC committee consists of at
least one member of the PAB, local stakeholders, residents, artists, and design
professionals.
Note: The (PAB) is the committee appointed by the city council to assist the Public Art
Manager in developing policies for selection, purchase, placement and maintenance of
works of art acquired through the Public Art Program. They also make recommendations
on the types of art appropriate to a project as well as selection of members for the ASC.
Evaluation of the artwork acquired by the City and recommendations as to the use of the
Percent for Art Funding is also done by this committee. The objectives of the following
policy are:
To provide uniform procedures for the review and acceptance of donations or
works of art to the city of Frisco Public Art Program.
To maintain high artistic standards in works of art displayed by the City of Frisco
To vest in a single city program the responsibility for insuring the management
and maintenance of the City's public artworks.
To facilitate planning for the placement of works of art on City property/land.
To facilitate appropriate recognition of artists and donors of works of art to the
City of Frisco.
TYPES OF DONATIONS
· Existing Works of Art
Portable - works of a scale appropriate for rotation through public spaces
belonging to the City of Frisco. The placement of portable works may not
be stipulated as a condition of the gift.
Non-Portable - works of a scale larger than would be appropriate for the
portable collection and would require a permanent site.
· Commissioned Works of Art
Works of art which are specifically commissioned gifts to the City of Frisco and which
usually require a specific site.
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REVIEW CRITERIA
· Artistic Excellence. Accepted works of art shall be original works of exceptional
quality and enduring value which includes consideration of it's artistic, social, and/or
historical significance as judged by the (ASC) and the (PAB) .
· Appropriateness to Site. Relationship of the artwork to the site shall be considered in
respect to the social, cultural, historical and physical context of the site, either existing or
planned.
Selection Process. Donors of commissioned works should work with an art consultant
and/or an art advisory committee in the selection of an artist(s) and artwork. The art
consultant and advisory committees can give expert assistance on selection procedures,
technical and budgetary concerns and on the uses, appropriateness, quality and variety of
art options. (See Selection of an Artist)
· Maintenance Provisions. Maintenance concerns should be a primary consideration,
with adequate provision made for the continued future maintenance. Sponsor of the
project will provide (PAB) with detailed maintenance instructions for the work(s) of art.
Provisions for the future maintenance shall be deposited into the Public Art Trust Fund.
· Adherence to Existing Master Plans. All works of art should adhere to the master
plans of existing jurisdictions including but not limited to (PAB), The Parks and
Recreation Department, and the Planning and Development department. The Public Art
Manager will help to advise the sponsor of existing master plans in other varying
departments.
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REVIEW PROCESS
EXISTING WORKS OF ART: PORTABLE
1. Initial Contact with the Public Art Manager
In order for a donation to be considered, the potential donor must obtain and complete an
Artwork Donation Proposal form and submit it to the Frisco Public Art Manager.
Artwork Donation Proposal forms are available online or in the Public Art Managers
office.
2. Review by Art Selection Committee (ASC)
The ASC will review the Artwork Donation Proposal and will ask to see the actual work
of art if it wishes to consider further the gift. If the ASC recommends acceptance of the
work of art, and if need be make a recommendation as to the provisions for future
maintenance needed for its acceptance. For donations appraised or estimated at a value of
$3000 or less the Public Art Board can act as the ASC.
3. Installation Readiness
In order to receive final acceptance from ASC, works of art should be professionally
appraised and ready for installation. This means that two-dimensional works must be
archivally framed and three-dimensional works must have a pedestal or appropriate
hanging apparatus. The ASC can move artworks forward to the Public Art Board that are
not installation ready if the ASC deems the artwork significant enough to the public art
collection.
4. Review by the Public Art Board (PAB)
PAB will review the recommendation of the ASC and will vote to accept or deny the
proposed donation and its maintenance provisions. PAB approval will not be final until
any provisions for installation and future maintenance have been satisfied..
5. Review by the City Council
All donations of 25,000 or more will be presented for approval to the City Council.
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EXISTING WORKS OF ART: NON-PORTABLE
1.Initial Contact with the Public Art Manager.
In order for a donation to be considered, the potential donor must obtain and complete an
Artwork Donation Proposal form and submit it to the Frisco Public Art Manager.
Artwork Donation Proposal forms are available online at www.friscotexas.gov
/programs/public art or can be obtained from the Public Art Manager.
Photographs of work(s) name of artist, medium, size date of execution and estimated
value of work of art as well as a biography or resume of the artist must be included with
Art Donation Proposal
If the donor has identified a specific site for the placement of the work(s)
that it wishes to have considered, information about the site and the work
of art in relation to the site should also be included in these materials.
Note: Any site which is suggested for a Frisco Park must go through the
review process set forth by the Parks and Recreation Department.
2. Review by ASC
The ASC will review the Artwork Donation Proposal. If the ASC recommends
acceptance of the proposal, it will also review any suggested site(s). If no site has been
suggested, the ASC will recommend a process for site selection. . For donations
appraised or estimated at a value of $3000 or less the Public Art Board can act as the
ASC.
3. Review by PAB
PAB will review the recommendation of the ASC and will vote to accept or deny the
proposed donation and its maintenance provisions. PAB approval will not be final until
any provisions for future maintenance have been satisfied. The ASC can move artworks
forward to the Public Art Board that are not installation ready if the ASC deems the
artwork significant enough to the public art collection.
4. Review by the City Council
All donations of 25,000 or more will be presented for approval to the City Council
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Donors who come to the Public Art Manager for assistance early in their process and who
work with the ASC to keep them advised of any developments will have a greater rate of
acceptance than those who have not.
COMMISSIONED WORKS OF ART
1.Initial Contact with the Public Art Manager
In order for a donation to be considered, the potential donor must obtain and complete an
Artwork Donation Proposal form and submit it to the Frisco Public Art Manager.
Artwork Donation Proposal forms are available online at www.friscotexas.gov under
programs/public art.
The Public Art Manager will meet with the donor to advice on how to
select and work with an artist and how to select an art consultant and/or an
art advisory committee. The art consultant and advisory committees can
provide expert assistance on selection procedures, technical and budgetary
concerns and on the uses, appropriateness, quality and variety of art
options. A list of working art consultants is available.
NOTE: It is preferable for commissioned works to go through a two-
phase process: first "in concept" and, second when the design has been
selected. Donors of gifts are encouraged not to select specific designs prior
to the approval "in concept" of the proposal and the site. If the proposed
site is under the jurisdiction of any other city department, such as the
Parks and Recreation Department, that department should also be
contacted at this preliminary point and the project must simultaneously go
through any review process set forth by that department.
2. Review "in concept" by ASC
Donors should submit a written proposal to ASC which includes such information as the
process for selection of an artist(s) and of a site, medium, time frame and budget. The
ASC will review the proposal and will make a recommendation to donor on changes to
the proposal, if necessary. The ASC will subsequently make a recommendation to PAB
for acceptance or denial and will begin to outline provisions for the future maintenance of
the work of art.
3. Review "in concept" by PAB
PAB will review the recommendation of the ASC and will vote to accept or deny the
donation "in concept".
4. Review of Design by ASC
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When a site, an artist(s) and a specific design have been chosen, a model and/or scale
representation of the design must be presented to ASC for review. The ASC will review
the design and will make a recommendation for the approval or denial of the work of art.
If ASC recommends approval of the work of art, the final recommendation for provisions
of future maintenance will be included.
5. Review of Design by PAB
PAB will review the recommendation of the ASC and approve or deny the
design of the work of art and the provisions for future maintenance.
Note: If, in the development and execution of the project, the concept or
aesthetic of the work is substantially changed, the concept and design
should be re-approved before the work will be considered for final
acceptance.
6. Review and Final Acceptance of Completed Work of Art by the ASC and PAB
Both the ASC and PAB will review the completed work of art and approve or deny its
acceptance by the City. Final approval will not be granted prior to the receipt of any
required maintenance provisions.
7. Review by the City Council
All donations of 25,000 or more will be presented for approval to the City Council.
Donors who come to the Public Art Manager for assistance early in their process and
who work with the ASC to keep them advised of any developments most likely will
have a greater rate of acceptance than those who have not.
BEQUESTS FOR COMMISSIONING A WORK OF ART
Bequests for commissioning a work of art should go through the process outlined above
and must include provisions for the administration of the commission as well as the
future maintenance of the work of art as determined by the ASC and PAB.
BEQUESTS TO THE PUBLIC ART TRUST FUND
Bequests to the Public Art Trust Fund can vary in scope from being general gifts of
unspecified use to gift which are of a specified scope. As an example the sponsor could
stipulate that the bequest be used to purchase portable works by Native American artists,
etc. Bequests to the Public Art Trust Fund are strongly encouraged and will be reviewed
by ASC and PAB on a case by case basis.
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Richard Oldham
City of Frisco Public Art Manager
6101 Frisco Square Blvd.
Frisco Texas, 75034
Phone: (972) 292-5104
Fax: (972) 292- 5122