• OMB No. 1121-0329

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    • Abstract: OMB No. 1121-0329U.S. Department of JusticeOffice of Justice ProgramsBureau of Justice AssistanceThe U.S. Department of Justice (DOJ), Office of Justice Programs’ (OJP) Bureau of JusticeAssistance (BJA) is pleased to announce that it is seeking applications for funding under the

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OMB No. 1121-0329
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) is pleased to announce that it is seeking applications for funding under the
Violent Gang and Gun Crime Reduction Program, also known as the Project Safe
Neighborhoods (PSN) Grant Program. This program furthers DOJ’s mission and violent crime
reduction strategy by providing support to state, local, and tribal efforts to reduce gun- and
gang-related violent crime.
Violent Gang and Gun Crime Reduction Program
(Project Safe Neighborhoods)
FY 2011 Grant Announcement
The PSN task force must identify a fiscal agent for the district. If the fiscal agent has changed
from last year (FY 2010), the new fiscal agent must be certified by the U.S. Attorney’s Office.
Eligible fiscal agents include states, units of local government, educational institutions, faith-
based and other community organizations, and private nonprofit organizations. BJA
recommends that districts select their current PSN fiscal agent, or consider using the State
Administering Agency (SAA) for DOJ funding, as SAAs can better leverage state resources to
assist in the implementation of the district’s PSN initiative. For a list of SAAs, see
www.ojp.usdoj.gov/saa/. For details on the fiscal agent certification process, see
Registration for this funding opportunity is required prior to application submission by selecting
the “Apply Online” button associated with the solicitation title in OJP’s Grants Management
System (GMS). (See How to Apply, page 11.) All registrations and applications are due by 8:00
p.m. eastern time on July 21, 2011. (See Deadlines: Registration and Application, page 3.)
Contact Information
For technical assistance with submitting the application, call the Grants Management System
Support Hotline at 1–888–549–9901, option 3, or via e-mail to [email protected]
Note: The GMS Support Hotline hours of operation are Monday–Friday from 6:00 a.m. to 12
midnight eastern time, except for federal holidays.
For assistance with any other requirement of this solicitation, contact the BJA Justice
Information Center at 1–877–927–5657, via e-mail to [email protected], or by live web chat.
The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time,
Monday through Friday, and 8:30 a.m. to 8:00 p.m. eastern time on the solicitation close date.
Release date: June 7, 2011
Overview 3
Deadlines: Registration and Applications 3
Eligibility 3
Project Safe Neighborhoods—Specific Information 3
Performance Measures 8
Notice of New Post-Award Reporting Requirements 11
How To Apply 11
What An Application Should Include: 13
Information to Complete the Application for Federal Assistance (SF-424)
Program Narrative
Budget Detail Worksheet and Budget Narrative
Indirect Cost Rate Agreement (if applicable)
Tribal Authorizing Resolution (if applicable)
Additional Attachments
Other Standard Forms
Review Process 16
Additional Requirements 17
Application Checklist 18
Appendix A 19
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Violent Gang and Gun Crime Reduction Program
(Project Safe Neighborhoods)
(CFDA #16.609)
Project Safe Neighborhoods (PSN) is designed to create safer neighborhoods through a
sustained reduction in crime associated with gang and gun violence. The program's
effectiveness is based on the cooperation of local, state, and federal agencies engaged in a
unified approach led by the U.S. Attorney (USA) in each of the 94 federal judicial districts. Each
USA is responsible for establishing a collaborative PSN task force of federal, state, and local
law enforcement and other community members to implement gang and gun crime
enforcement, intervention and prevention initiatives within the district. Through the PSN task
force, each USA will implement the five design features of PSN—partnerships, strategic
planning, training, outreach, and accountability—to address specific gun and gang crime
problems in that district. Details on the five design features (also referred to as core elements)
can be found later in this grant announcement and online at www.ncjrs.gov/html/bja/205263/.
Note that while grant awards for this FY 2011 program are based on a formula, in future years, if
funds are appropriated, grant awards will be made through a competitive process to encourage
and focus funding in high-performing and evidence-based programs where the need is greatest.
This initiative is authorized by the Department of Defense and Full-Year Continuing
Appropriations Act, 2011 (Pub. L.112-10) and the Consolidated Appropriations Act, 2010 (Pub.
L. 111-117).
Deadlines: Registration and Application
The deadline for applying for funding under this announcement is 8:00 p.m. eastern time on July
21, 2011. Please see the “How to Apply” section, page 11, for more details. Please note that
while the deadline for submission is 8:00 p.m. eastern time on July 21 2011, staff assistance
through the BJA Justice Information Center is only available until 8:00 p.m. eastern time (see
“Contact Information” on the title page for more information about BJA’s Justice Information
Please refer to the cover page of this solicitation for eligibility under this program.
Project Safe Neighborhoods—Specific Information
Congress has appropriated funding to develop, maintain, and expand PSN comprehensive gun
crime reduction and anti-gang strategies. Grant funds may be used to maintain or expand the
district’s gun crime reduction and/or anti-gang activities. Additional guidance on PSN may be
found at www.ojp.usdoj.gov/BJA/psngrants/ or www.psn.gov. Each district should coordinate, to
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the extent possible, their PSN anti-gang and gun crime reduction strategies and funding with the
PSN Task Force Selection Subcommittee in their respective USA Office.
The FY 2011 PSN funding opportunity is designed to encourage the transition of PSN to a more
effective, intelligence- and data-driven strategy in local communities. Funding allocated in FY
2011 should be used to make this transition so that when the program becomes competitive in
FY 2012, districts will be better positioned to compete for funding on the basis of successful
implementation of the core PSN strategies.
A National Institute of Justice-evaluation of PSN conducted by Michigan State University
(MSU) 1 found that:
• A statistical analysis of PSN target cities indicated a 4.1 percent decline in violent crime
compared to 0.9 percent decline in non-target cities.
• Of the PSN sites for which case studies were conducted, eight out of ten experienced
statistically significant reductions in violent crime, ranging from 2 percent to 42 percent.
In addition, the evaluation suggested that key factors for success included United States
Attorneys Offices’ leadership, cross-agency buy-in and the flexibility of the program to adjust to
the realities of individual jurisdictions.
Because there are significant differences among U.S. communities in the level and nature of
gun and/or gang crime, PSN needs to be able to adapt to the unique circumstances of each
local jurisdiction. The PSN evaluation findings suggest that the likelihood of success of the
applicant’s PSN strategy improves depending on the extent to which the following design
features are incorporated and implemented.
Required PSN Design Features
There are five PSN design features that all PSN grant applicants should address in their
application. The five design features are:
1. Partnerships: The PSN program is intended to increase partnerships between federal, state,
and local agencies through the formation of a local PSN task force. Coordinated by the U.S.
Attorney’s Office, the PSN task force typically includes both federal and local prosecutors,
federal, state and local law enforcement agencies, and correctional agencies, including local
probation and parole agencies. Nearly all PSN task forces include additional members, such as
representatives of local governments, social service providers, neighborhood leaders, members
of the faith community, non-profits, business leaders, educators, and health care providers. The
PSN evaluation conducted by Michigan State University (MSU) suggested that in general, the
involvement of more community stake-holders translated to better case-selection and greater
attention being paid to both prevention and deterrence as important parts of the strategic plan—
that is, a better functioning task force. MSU’s findings also suggested that the degree to which
McGarrell, E.F., et al. February 2009. “Project Safe Neighborhoods - A National Program to Reduce Gun Crime:
Final Project Report.” Final Report submitted to the National Institute of Justice, Office of Justice Programs, U.S.
Department of Justice.
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the district had a positive history of working collaboratively with state and local law enforcement
agencies and community groups led to better PSN outcomes. Collaborative working
relationships under strong leadership enhanced success.
2. Strategic Planning and Research Integration: PSN is a problem-solving program, based
on a strategic planning process in which jurisdictions should define the specific components of
their gun and/or gang violence problem with the help of research data and design focused
strategies to target these problem components through enforcement/prosecution, deterrence,
and prevention. Recognizing that crime problems, including gun and gang violence, illegal drug
sales and distribution, as well as violent crime, vary from community to community across the
United States, PSN includes a commitment to tailor the program to the local crime issue and to
be intelligence-led and data-driven. Specifically, PSN encourages the inclusion of a local
research partner to work with the PSN task force to analyze the local crime problem and help
develop a proactive plan for crime reduction. The goal for the research partner is to assist the
task force through analysis of crime patterns and trends that could help the task force focus
resources on the most serious people, places, and contexts of violence. The research partner
should bring evidence-based practices to the task force discussions of crime reduction
strategies. The inclusion of the research partner is also intended to assist in the ongoing
assessment in order to provide feedback to the task force. MSU’s findings suggested that the
extent to which a PSN task force was able to, and did, rely upon and integrate research partners
and available data into its decision making matrix improved the effectiveness of the PSN
strategy. MSU found that overall, PSN task forces appeared to operate more effectively when
they consistently obtained quality data from reliable research partners.
George Mason University's Center for Evidence-Based Crime Policy (CEBCP), in collaboration
with the Bureau of Justice Assistance (BJA), has formed an e-Consortium for University Centers
and Researchers for Partnership with Justice Practitioners. The purpose of this e-Consortium is
to provide a resource to local, state, federal, and other groups who seek to connect to nearby
(or other) university researchers and centers on partnerships and projects that are mutually
beneficial. Access the e-Consortium at gmuconsortium.org/.
3. Training: A core component of PSN is its provision of extensive training opportunities to local
district task forces to assist them in the effective implementation of all aspects of the program.
PSN has provided significant commitment of resources to support training. This program has
included training provided to law enforcement agencies on topics including gun crime
investigations, crime gun identification and tracing, and related issues. Training on effective
prosecution of gun and gang cases has been provided to state and local law enforcement and
prosecutors. Additional training has focused on strategic problem-solving and community
outreach and engagement. Training for local law enforcement on community policing can also
be beneficial. Nationally-supported PSN training programs are hosted by a network of national
training and technical assistance providers. In addition, local training sessions are conducted by
each USAO. Districts should assess and plan for training needs of the task force partners and
leverage the assistance available from BJA’s National Training and Technical Assistance
Center (NTTAC), which coordinates PSN training and technical assistance requests and
services. Note: BJA’s NTTAC can be accessed via www.bjatraining.org/.
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4. Outreach: This PSN component involves both local and national outreach efforts. Locally,
districts should be sending a deterrent message to would-be criminals stressing “hard time for
gun crime”, with simultaneous promotion of educational, recreational, treatment, and
employment alternatives. The increased sanctions would have the most impact if accompanied
with a media campaign to communicate the message of the likelihood of federal prosecution for
illegal possession and use of a gun. Consequently, resources were provided to all PSN task
forces to work with an outreach partner to develop strategies for communicating this message to
both potential offenders and to the community at large. This local outreach effort is also
supported by the PSN national web site (www.psn.gov) and by national press releases from
5. Accountability and Data-Driven Efforts: This element emphasizes that PSN will focus on
outcomes—i.e., reduced gun and gang crime—as opposed to a focus on outputs such as
arrests and cases prosecuted. That is, PSN’s success is ultimately measured by the reduction
in gun and gang crime. This accountability component is linked to strategic planning whereby
PSN task forces, working with their local research partner, are asked to monitor crime data over
time as related to the targeted problems and/or targeted areas.
Leveraging Other Resources in FY 2011 and Beyond
PSN should be a part of an overall comprehensive community strategy. In light of reduced
federal grant dollars in FY 2011 and in the future, applicants are encouraged to leverage other
federal grant dollars and existing grant resources already in the community, and to partner with
a research partner to conduct an evaluation to determine the results of the PSN program which
may help in securing longer-term funding and sustaining the program locally.
As stated earlier, DOJ will transition PSN from a formula-based allocation of funding to a
competitive-based program in FY 2012, if funds are appropriated. In a competitive environment,
“need” and use of more effective, intelligence and data-driven strategies will be key drivers for
funding selections, in addition to performance results and other factors. Therefore, applicants
should best position themselves to incorporate to the extent possible, the above design features
into their PSN strategy in FY 2011 and implement specific gang and gun crime enforcement,
intervention and prevention strategies building on each of these five areas as described above.
Deconfliction and Officer Safety
Consistent with Attorney General Holder’s stated priority on officer safety, districts and PSN task
forces should note that PSN funding can be used to address critical law enforcement officer
safety concerns related to PSN target areas and activities. This includes identifying specific
officer safety threats related to PSN targets and activities, addressing such threats through
improved analytic capabilities locally or through the relevant state and local fusion center,
improved situational awareness and information sharing, providing needed training, and
protective equipment for state, local and tribal officers not otherwise available 2 . Applicants must
demonstrate a direct nexus to PSN in order for these expenses to be considered.
In terms of information sharing, training and equipment, applicants should note that the DOJ-funded
Regional Information Sharing Systems (RISS) Program provides state, local, tribal and federal law
enforcement agencies with secure methods for sharing criminal intelligence information, no-cost analytic
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It is also strongly encouraged that PSN task force enforcement operations/events (e.g.,
surveillance, warrant service, undercover operations, take downs and staging areas, etc.) be
deconflicted through the DOJ-funded RISSafe Deconfliction System and other no-cost systems
where applicable. More on RISSafe can be found at www.riss.net/Resources/RISSafe.
Evidence-Based Programs or Practices
OJP considers programs and practices to be evidence-based when their effectiveness has been
demonstrated by causal evidence (generally obtained through one or more outcome
evaluations). Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or intervention.
Causal evidence depends on the use of scientific methods to rule out, to the extent possible,
alternative explanations for the documented change. The strength of causal evidence, based on
the factors described above, will influence the degree to which OJP considers a program or
practice to be evidence-based.
Amount and Length of the Awards
Each district is eligible to apply for a formula-based allocation, based on crime and population,
which will flow through the PSN fiscal agent. DOJ will determine each district's final grant award,
which may take into account the district's need for funding and past performance. Past
performance includes, but is not limited to, the timely submission of progress and financial
reports and active PSN grant balances. A list of amounts each district is eligible to apply for is
available at www.ojp.usdoj.gov/BJA/grant/psn.html.
Awards will be made for a period of up to 24 months.
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law.
Research Partners
Districts are encouraged, but not required, to use a portion of PSN funding to engage a local
research partner who can provide assistance in program development and tracking, alignment
with evidence-based strategies, and program evaluation.
Administrative Funds
Fiscal agents may use up to 10 percent of their award for costs associated with administering
the funds.
services, training and loans of specialized investigative equipment and confidential funds. RISS
membership fees are allowable costs under this program. More on RISS can be found at www.riss.net.
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Federal funds must be used to supplement existing funds for program activities and cannot
replace, or supplant, nonfederal funds that have been appropriated for the same purpose. For
additional unallowable costs, see the OJP Financial Guide.
Budget Information
Limitation on Use of Award Funds for Employee Compensation Waiver: With respect to
any award of more than $250,000 made under this solicitation, federal funds may not be used to
pay total cash compensation (salary plus bonuses) to any employee of the award recipient at a
rate that exceeds 110 percent of the maximum annual salary payable to a member of the
Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES
Performance Appraisal System for that year. (The 2011 salary table for SES employees is
available at www.opm.gov/oca/11tables/indexSES.asp.) Note: A recipient may compensate an
employee at a higher rate, provided the amount in excess of this compensation limitation is paid
with non-federal funds. (Any such additional compensation will not be considered matching
funds where match requirements apply.)
The limitation on compensation rates allowable under an award may be waived on an individual
basis at the discretion of the Assistant Attorney General (AAG) for OJP. An applicant that
wishes to request a waiver must include a detailed justification in the budget narrative of its
application. Unless the applicant submits a waiver request and justification with the application,
the applicant should anticipate that OJP will request that the applicant adjust and resubmit its
The justification should include: the particular qualifications and expertise of the individual, the
uniqueness of the service being provided, the individual’s specific knowledge of the program or
project being undertaken with award funds, and a statement explaining that the individual’s
salary is commensurate with the regular and customary rate for an individual with his/her
qualifications and expertise, and for the work that is to be done.
Match Requirement: This solicitation does not require a match.
Performance Measures
To assist in fulfilling the Department’s responsibilities under the Government Performance and
Results Act (GPRA), Public Law 103-62, applicants that receive funding under this solicitation
must provide data that measure the results of their work. Any award recipient will be required,
post award, to provide the data requested in the “Data Grantee Provides” column so that OJP
can calculate values for the “Performance Measures” column. Performance measures for this
solicitation are as follows:
Objective Performance Measures Data Grantee Provides
To create safer neighborhoods Percentage of targeted PSN sites Number of homicides with a firearm
by reducing gun violence and reporting a reduction over the previous experienced during the current
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gun crime, and sustaining that year in the number of homicides with a reporting period within the targeted
reduction. firearm. PSN site.
Number of targeted PSN sites.
Percentage of targeted PSN sites Combined number of homicides,
reporting a reduction in the combined aggravated assaults, and robberies
number of homicides, aggravated that are committed with a firearm
assaults, and robberies that are during the current reporting period
committed with a firearm. within the targeted PSN site.
Number of targeted PSN sites.
Reduce the occurrence of The percentage of combined The total number of gang-related*
violent gang-related* incidents homicides, aggravated assaults, and homicides that occurred during the
through both reactive and robberies that are gang-related.* current reporting period.
proactive efforts supported by
enforcement planning The total number of gang-related*
coordinated with federal, state, aggravated assaults that occurred
and local law enforcement and during the current reporting period.
informed by data and real-time
intelligence. The total number of gang-related*
robberies that occurred during the
current reporting period.
The total number (gang-related* and
non gang-related) of homicides,
aggravated assaults, and robberies
that occurred during the current
reporting period.
Reduce the occurrence of Percentage of youth who successfully Total number of youth participating in
youth gang-related* incidents complete the program. the program during the current
and increase positive outcomes reporting period.
for youth at high risk for gang
involvement through targeted, Number of youth that completed the
evidenced-based gang program during the current reporting
prevention (for grantees using period.
funding for prevention
programming). Number of youth that exited the
program during the current reporting
period without completing the
*Note: The operational definition for "gang-related" will be established by each local district at the outset of the
project and included on all progress reports. Applicants should consider measuring performance based on the
following definition of “gang” as adopted by DOJ:
A. An association of three or more individuals;
B. Whose members collectively identify themselves by adopting a group identity which they use to create an
atmosphere of fear or intimidation, frequently by employing one or more of the following: a common name,
slogan, identifying sign, symbol, tattoo or other physical marking, style or color of clothing, hairstyle, hand sign,
or graffiti;
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C. Whose purpose, in part, is to engage in criminal activity and which uses violence or intimidation to further its
criminal objectives;
D. Whose members engage in criminal activity, or acts of juvenile delinquency that if committed by an adult would be
crimes, with the intent to enhance or preserve the association’s power, reputation, or economic resources.
E. The association may also possess some of the following characteristics:
1. The members may employ rules for joining and operating within the association;
2. The members may meet on a recurring basis;
3. The association may provide physical protection of its members from others;
4. The association may seek to exercise control over a particular geographic location or region, or it may simply
defend its perceived interests against rivals;
5. The association may have an identifiable structure.
F. This definition is not intended to include drug trafficking organizations, terrorist organizations, traditional organized
crime groups such as La Cosa Nostra, or groups that fall within the Department of Justice’s definition of
international organized crime.
Submission of performance measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
performance measures. Please refer to the section “What an Application Should Include”
(below) for additional information.
Note on project evaluations: Applicants that propose to use funds awarded through this
solicitation to conduct project evaluations should be aware that certain project evaluations (such
as systematic investigations designed to develop or contribute to generalizable knowledge) may
constitute “research” for purposes of applicable DOJ human subjects protections. However,
project evaluations that are intended only to generate internal improvements to a program or
service, or are conducted only to meet OJP’s performance measure data reporting requirements
likely do not constitute “research.” Applicants should provide sufficient information for OJP to
determine whether the particular project they propose would either intentionally or
unintentionally collect and/or use information in such a way that it meets the DOJ regulatory
definition of research.
Research, for the purposes of human subjects’ protections for OJP-funded programs, is defined
as, “a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge” (28 C.F.R. § 46.102(d)). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree to assist applicants on the “Research and the Protection of Human
Subjects” section of the OJP Other Requirements for OJP Applications” web page
(www.ojp.usdoj.gov/funding/other_requirements.htm). Applicants whose proposals may involve
a research or statistical component also should review the “Confidentiality” section on that web
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Notice of New Post-Award Reporting Requirements
Applicants should anticipate that all recipients (other than individuals) of awards of $25,000 or
more under this solicitation, consistent with the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), will be required to report award information on any first-tier
subawards totaling $25,000 or more, and, in certain cases, to report information on the names
and total compensation of the five most highly compensated executives of the recipient and
first-tier subrecipients. Each applicant entity must ensure that it has the necessary processes
and systems in place to comply with the reporting requirements should it receive funding.
Reports regarding subawards will be made through the FFATA Subaward Reporting System
(FSRS), found at www.fsrs.gov/.
Please note also that applicants should anticipate that no subaward of an award made under
this solicitation may be made to a subrecipient (other than an individual) unless the potential
subrecipient acquires and provides a Data Universal Numbering System (DUNS) number.
How To Apply
Applications will be submitted through OJP’s Grants Management System (GMS). GMS is a
web-based, data-driven computer application that provides cradle to grave support for the
application, award, and management of grants at OJP. Applicants should begin the process
immediately to meet the GMS registration deadline, especially if this is the first time they have
used the system. Complete instructions on how to register and submit an application in GMS
can be found at www.ojp.usdoj.gov/gmscbt/. If you experience technical difficulties at any point
during this process, please e-mail [email protected] or call 1–888–549–9901 (option
3), Hours of operation are Monday–Friday from 6:00 a.m. to 12 midnight (Eastern Time, except
federal holidays). The Office of Justice Programs highly recommends starting the registration
process as early as possible to prevent delays in the application submission by the specified
All applicants are required to complete the following steps:
1. Acquire a DUNS number. A DUNS number is required to submit an application in GMS. In
general, the Office of Management and Budget requires that all applicants (other than
individuals) for federal funds include a DUNS (Data Universal Numbering System) number in
their application for a new award or renewal of an existing award. A DUNS number is a
unique nine-digit sequence recognized as the universal standard for identifying and keeping
track of entities receiving federal funds. The identifier is used for tracking purposes and to
validate address and point of contact information for federal assistance applicants,
recipients, and sub-recipients. The DUNS number will be used throughout the grant life
cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by
calling Dun and Bradstreet at 866–705–5711 or by applying online at www.dnb.com. A
DUNS number is usually received within 1-2 business days.
2. Acquire or renew registration with the Central Contractor Registration (CCR)
database. OJP requires that all applicants (other than individuals) for federal financial
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assistance maintain current registrations in the Central Contractor Registration (CCR)
database. The CCR database is the repository for standard information about federal
financial assistance applicants, recipients, and sub-recipients. Organizations that have
previously submitted applications via Grants.gov are already registered with CCR, as it is a
requirement for Grants.gov registration. Please note, however, that applicants must update
or renew their CCR registration annually to maintain an active status. Information about
CCR registration procedures can be accessed at www.ccr.gov.
3. Acquire a GMS username and password. A new user must create a GMS profile by
selecting the “First Time User” link under the sign-in box of the GMS home page. For more
information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbt/.
4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR
registration in GMS. Once logged into GMS, please click the “CCR Claim” link on the left
side of the default screen. Click the submit button to verify the CCR registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the “Funding Opportunities” link on the left
side of the page. Please select the Bureau of Justice Assistance and the FY 2011 Project
Safe Neighborhoods.
6. Register by selecting the “Apply Online” button associated with the solicitation title.
The search results from step 5 will display the solicitation title along with the registration and
application deadlines for this funding opportunity. Please select the “Apply Online” button in
the “Action” column to register for this solicitation and create an application in the system.
7. Submit an application consistent with this solicitation by following the directions in
GMS. Once submitted, GMS will display a confirmation screen stating the submission was
successful. Important: In some instances, an applicant must wait for GMS approval before
submitting an application. Applicants are urged to submit the application at least 72 hours
prior to the due date of the application.
Note: OJP’s Grants Management System (GMS) does not accept executable file types as
application attachments. The disallowed file types include, but are not limited to, the following
extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,”
and “.zip.”
Experiencing Unforeseen GMS Technical Issues
If you experience unforeseen GMS technical issues beyond your control which prevent you from
submitting your application by the deadline, you must contact BJA staff (see cover page) within
24 hours after the deadline and request approval to submit your application. At that time, BJA
staff will require you to e-mail the complete grant application, your DUNS number, and provide a
GMS Help Desk tracking number(s). After the program office reviews all of the information
submitted, and contacts the GMS Helpdesk to validate the technical issues you reported, OJP
will contact you to either approve or deny your request to submit a late application. If the
technical issues you reported cannot be validated, your application will be rejected as untimely.
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To ensure a fair competition for limited discretionary funds, the following conditions are not valid
reasons to permit late submissions: (1) failure to begin the registration process in sufficient time;
(2) failure to follow GMS instructions on how to register and apply as posted on its Web site; (3)
failure to follow all of the instructions in the OJP solicitation; and (4) technical issues
experienced with the applicant’s computer

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